Are you feeling stressed out and overwhelmed? Do you feel like you don’t have enough time in one day? Do you often think about how others seem to have the time to do everything? If so, you may need to learn some time management skills. Here are some wonderful techniques to give you some motivation to begin.
Consider using a timer for every task you need to complete. If you can’t focus on something for whatever reason, get a timer and then set it up for the time you’re thinking you’re able to work. Say you wish to work for about an hour. You might set a timer to give yourself breaks every fifteen minutes.
One great time management idea you should try is to work a day in advance. If you can, plan your day before it even starts. Getting together a list of what you need done the next day can be a great end to a day of work. You will be able to begin working right away when your jobs are clearly identified.
Start each day by combing through your schedule for holes, and fill them. If you wake up with an idea of what you must do, you’re more likely to reach your goals. As you look at your schedule, make sure that what you are trying to do is realistic.
When planning each task of the day, allot some time for interruptions. If you pack your schedule too tight, it will get thrown for a loop when unexpected interruptions occur. When you plan for interruptions, you can easily stay on the right track.
If time management is a problem for you, figure out how you’re spending your time. Try to use it more wisely. Do not randomly check emails, instead set specific times to do so. Looking at them at other times of the day will steal time away from a time slot delegated to another task.
Make the word “no” part of your vocabulary. Many people get stressed out because they feel they must agree to everything that is asked of them. When you find yourself overbooked, look at your schedule. Can you delegate some things to other people? If there is, it might be a good idea to ask for some help from family and friends.
Never hesitate to shut your door if you need to work alone and quietly. If you keep your door open, you are letting other people think that they can interrupt you with their questions or problems. Close the door to give yourself the privacy you need. You will be able to do things on time when people know you are trying to focus.
Always aim to stay on task. Never allow distractions within tasks to throw you off. You may find that people try to layer on additional “important” tasks while you still are working on completing the first. This is something that cannot be allowed. Always wrap up the task you’re currently working on before looking at the next one.
Keep in mind that you can’t get everything done. In fact, it is nearly impossible to do so. There is a chance that only 20% of all your conversations, activities and thoughts are responsible for a full 80% of your actions and results. Try doing what you can, but knowing that you cannot complete everything.
Do your hardest jobs early in the day. The tasks that take longer should be done as early as possible. You will then be under less pressure when you move onto the more boring tasks. Getting the stress out of the day early, makes for a much nicer afternoon.
Make a list of what you would like to do and order it according to importance. As you finish each task, move on to the next one. If there are too many tasks for you to remember, make a copy of your list and take it with you.
Keep a diary of your time management. Over the course of a few days, write down your tasks along with the time it takes to complete each. Find areas where you want to improve after a few days.
Keep your area organized when time starts to get by you. Wasting five minutes searching for something multiple times a day can waste several hours a week. Organize the things that you use every day and keep them in the right places. This organized work area will save you both time and aggravation.
Learn to prepare yourself mentally and physically for the things you must get done. Sometimes it is hard to get in the right mindset, but with a little practice you can get your mind right and keep focused. Focus your time each day and you’ll get more done.
Do the most important work first. You may not complete each task properly if you do them all at the same time. You may end up not finishing anything. Doing one thing at a time by order of importance can help improve the results.
Make 4 quadrants on your to-do list. Put less important tasks on bottom and more important on top. For the horizontal rows, use the labels “Urgent” and “Less Urgent.” The quadrant that is not urgent and not important should get not more than 5-10% of your time. The majority of time will be dedicated to the important/urgent section. Just be sure to spend a little time on that quadrant that contains less important tasks, lest you create a bunch of future emergencies that you never find the time to get to.
You can free up a schedule by better managing your time and not restricting it. Read through this article to improve your life by managing your time better. Better handle time management and watch your life change for the better.